Position Description
Minimum Education
Bachelor's degree or equivalent experience
Minimum Experience
4
Summary
The Senior Business Management Analyst is responsible for and performs a wide range of administrative and operations management duties, including reviewing and analyzing reports, and providing recommendations to internal division management and employees on various administrative operations functions that may include: Budget, Procurement, Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned.
Position Requirements
Principal Duties and Responsibilities
- Budget: Prepares, monitors, and/or maintains all or portions of the division budgets. This may include inputting and maintaining budget-related data, as well as researching and analyzing budget requirements, projecting expenditures, and preparing recommendations in consult with division management based on analyses conducted. In consult with division management and/or financial analysts, may also prepare and confirm accounting and finance-related data such as accruals, capital purchase submissions, fixed asset verification procedures, etc. May also attend division budget-related meetings to both report information and support recommendations and decision-making. May interface and serve as a point of contact on budget matters with the Division of Financial Management.
- Procurement: Makes and tracks purchases across a variety of areas, enters related information into the procurement system, and reconciles related accounts. This may include managing a purchase card, managing a centrally billed account, tracking petty cash, and/or ordering various supplies for the division. May prepare information for statements of work for purchases and contracts and enter information into the procurement system. May also provide assistance to managers in tracking and resolving procurement issues, working closely with the appropriate contract specialist, purchasing agent, and/or vendors to resolve discrepancies. May also serve as Contracting Officer Representative (COR). May interface and serve as a point of contact on procurement and contract matters with the Division of Financial Management.
- Recruitment: Supports the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include maintaining division job descriptions, posting jobs, reviewing candidate applications, organizing and coordinating review of candidate credentials, scheduling and/or participating in the interview process. May also develop and maintain recruitment programs and metrics for the division including recruitment strategy, onboarding/orientation, D&I initiatives, etc. Tracks and serves as the point of contact to candidates throughout recruitment and/or makes recommendations to division management on hiring decisions.
- HR Management: Utilizes HR Systems and databases to input, monitor, and maintain personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include administering pieces of the personnel management process (e.g., reward & recognition pools, reassignments) as well as developing reports on both a regular basis (e.g., weekly, monthly, quarterly) and at the request of management. Leverages existing Board HR practices/procedures to guide the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.) and may make recommendations to management on related matters as needed. May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
- Policy: Maintains working knowledge of Board and division administrative policies and procedures and may provide guidance to division manager, officers, and staff regarding their interpretation and use to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for matters that are more complex and require greater sensitivity. Researches a variety of operational and policy issues as needed.
- Space Planning: Coordinates office spaces across division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include responsibility for working with facility services to ensure building services are maintained and facility-related problems are remedied. May interface and serve as a point of contact on space planning matters and office relocations with space planning staff and facility services.
- Travel: May lead components of division travel to include approvals, budget aspects, or actual arrangements, depending on the circumstances. May also lead travel program and ensure compliance, provide policy guidance to employees, manage exceptions, develop reports, manage program changes, and advise on travel metrics.
- Event Planning: Provides logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. Coordinates with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
- Emergency Preparedness: May lead division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
- May represent division management on matters pertaining to a variety of division programs. May also represent to division in various work groups or task forces.
- Performs additional duties as assigned.
Knowledge/Skill Requirements
Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
This position is located in Washington DC. The on-site cadence for this role is 4x week and as business needs.
Primary Location
DC-Washington
Employee Status
Regular
Overtime Status
Exempt
Job Type
Standard
Work Shift
1st Shift
Relocation Provided
No
Compensation Grade Low
FR PAY GRADE 25
Compensation Grade High
FR PAY GRADE 25
Minimum Salary
$107,000.00
Maximum Salary
$130,000.00
Posting Date
Dec 19, 2024
