Job brief
We are a nimble trading firm focused on maximizing the opportunities of alpha generation through innovation in data science, technology and risk management, brought together with rigorous discipline and teamwork.
Here at MA CAPITAL AG, we're dedicated to uncovering hidden opportunities within the market. Our approach centers around creating innovative technical solutions that perfectly match our trading strategies, giving us the edge to seize these prospects. We thoroughly evaluate each deal and take pride in tracking our achievements with precision. While we value individual input, it's the magic of teamwork that truly propels our success forward. (More about MA CAPITAL).
Currently we’re searching for a like-minded Team and Office Manager to organize and coordinate administration duties and office procedures, and support our team with various daily tasks and procedures in our Cham office (Switzerland).
Office manager duties and responsibilities will include providing general administrative support to our CEO and employees, scheduling meetings and appointments, greeting visitors, making office supplies arrangements, etc.
Responsibilities
- Provide general support to CEO.
- Address employees’ queries regarding office management issues (e.g. stationery, hardware, travel arrangements, etc.).
- Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and assigning and monitoring clerical functions.
- Answering telephone calls and emails from customers and clients and directing them to relevant staff.
- Coordinate with IT department on all office equipment.
- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
- Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
- Maintain the office condition and arrange necessary repairs.
- Liaise with office vendors, service provider, including cleaning, catering and security services.
- Assist in the onboarding process for new hires.
Requirements and skills
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. printers)
- Excellent time management skills and strong ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Additional qualification as an Administrative assistant or Secretary will be a plus
- Languages required: English and Standard German
Our Company's benefits include:
- Competitive salary determined by the experience of the candidate
- Continuous professional development due to our dynamic, quickly expanding business
- Welcoming environment
- Start date – November 2024