Attorney Support Assistant

Weil, Gotshal & Manges • Full-time • Washington, DC, US • $90k - $110k / year • 2d ago

This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Primary Responsibilities and/or Essential functions:

Coordinate complex, senior-level internal/external meetings and conference calls.
Handle a high volume of phone calls.
Respond and follow up on client requests.
Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
Coordinate a high volume of domestic and international travel arrangements and process business requests.
Proofread and make revisions to documents as requested.
Enter attorney’s time via InTapp and Elite 3E.
Create, revise and format legal documents, spreadsheets and presentations.
Coordinate client monthly billing.
Open new matters and coordinate engagement letters, conflicts and matter management.
Conduct internet research as directed by attorneys.
Establish and maintain paper and electronic files.
Interface and establish ongoing positive business relationships with clients.
Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

5+ years of experience in a support capacity within a law firm, other legal or similar environment.
Ability to maintain confidentiality.
Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
Excellent written and oral presentation skills; strong attention to detail.
Team player; work well under pressure.
Knowledge of Big Law or legal highly preferred.
Demonstrate proficiency in all basic, advanced and legal specific applications.
Proficiency in Word, Excel and PowerPoint.
Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
Self-starter who can manage competing priorities.

Education/Certifications:

College degree preferred.

Estimated salary range is $90,000 - $110,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.