Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Summary
Ares is looking for an Analyst, Event Manager to join the Global Conferences & Events team. The team is part of the Global Clients Solutions group and has members based in New York, Los Angeles, London, and Mumbai. The Analyst, Event Manager will be responsible for planning small-sized events from initial concept discussions through execution. Events are hosted in person and virtually, and typically range in size from 10 to 50 attendees. The individual will manage multiple vendor relationships and will closely align, and effectively interface and liaise with North America Relationship Managers within the Global Client Solutions Group as well as additional stakeholders.
The successful candidate will work closely with business leaders to understand and implement the event requirements within the regional division. Strong project management skills are essential for executing comprehensive event logistics, including budgeting, venue selection, contract negotiation, catering, audiovisual arrangements, and onsite assistance. As a detail oriented and deadline driven professional, the candidate will excel in a fast-paced setting, ensuring the delivery of outstanding events.
Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.
Reporting Relationships
Reports to: Vice President, Small Meeting Management, Global Client Solutions
Primary functions and essential responsibilities
Successfully plan and execute small-sized in-person investor events, including breakfast seminars, lunches, speaker series, dinners, receptions, roadshows, sporting events, and internal offsites
Manage virtual events such as webinars including coordination and operation of virtual platforms such as Zoom
Coordinate participation, membership, and sponsorship of several third-party industry conferences
Responsible for event logistics such as venue research and contracting, food and beverage, transportation, hotel room block, gifts, production/audiovisual management, and onsite execution
Manage event budgets, including creation, reconciliation, and invoice processing
Provide onsite support for industry events and conferences
Liaise with stakeholders to understand event schedule, requirements, and timelines
Partner with internal teams such as Creative Solutions on invitation design and event branding, and Compliance on invitation list approval
Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised
Partner with Event Registration team on RSVP tracking in Cvent & Salesforce and report distribution to stakeholders
Take on ad hoc projects and support the broader team as needed
Education
Experience Required
General Requirements
Proficiency in Excel, PowerPoint and Word and experience in Cvent and Salesforce
Ability to thrive in a fast-paced, demanding environment while maintaining high quality standards
Adept at time management to successfully manage multiple priorities with high stakes deadlines; results oriented
Strong communication skills, both written and interpersonal; client service oriented
Capability of interacting with key stakeholders to direct prioritization of related activity
Attention to detail and analytical thinking
Good judgment in terms of escalating issues vs. solving problems independently
A demonstrated ability to research and leverage available resources to accomplish tasks
Comfort in dealing with ambiguity and uncertainty in a dynamic environment
Flexible in terms of hours to coordinate with team members across various time zones
Dependable, great attitude, highly motivated and a team player
Ability to handle confidential information appropriately
Some travel may be required
Reporting Relationships
Vice President, Global Conferences & Events
Compensation
The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
