Title: Procurement Analyst/Senior Procurement Analyst (Hybrid Work Schedule)
State Role Title: Salary Non-Specified
Hiring Range: Please see below
Pay Band: UG
Agency: Virginia Retirement System
Location: Virginia Retirement System
Agency Website: www.varetire.org/careers
Recruitment Type: General Public - G
Job Duties
The Virginia Retirement Systems’ Procurement Office is seeking a Procurement Analyst II or Analyst III to manage complex procurements and contracts related to the purchase goods and services for the agency.
Under the direction of the Procurement Manager, the positions will negotiate, prepare, and process complex bids, contracts, leases, and procurement documents for a variety of equipment, materials, supplies and services.
The Procurement Analyst and Senior Procurement Analyst are apart of an approve Procurement career ladder.
The Procurement Analyst: Hiring Salary $75,000
• Conducts procurements with a dollar threshold up to $250,000.
• Manages competitive procurement processes, formal and informal, in compliance with Federal, State and VRS policy and the Virginia Public Procurement Act.
• Uses various procurement methods including but limited to, competitive bidding, sole source and cooperative procurements.
• Provides technical expertise and guidance to stakeholders on existing and potential supplier base, bidding, contracting, and purchasing requests; development, preparation, interpretation, and revision of specifications for the procurement and/or lease of materials, equipment, and services.
• Develops, reviews, modifies and approves specifications and/or scopes of work for solicitations and/or contracts.
• Performs research on sources of supply, determining the availability of existing public contracts to satisfy user requirements.
• Determines the appropriate procurement method with consultation from the Procurement Analyst III or Procurement Manager.
• Conducts and manages the pre-bid conference, evaluates bids for compliance with solicitation requirements and documents the process used to ensure all phases are completed consistent with VRS policy and the VA Public Procurement Act.
• Identifies and determines appropriate and applicable terms and term conditions for purchase of goods and/or services.
• Coordinates with Policy, Planning and Compliance to perform contract administration, identifying areas of concerns and makes recommendations for wording changes.
• Maintains accurate and complete contracting records in accordance with record retention procedures.
• Creates and delivers internal Procurement training to educate on procurement policy, procedures and processes as requested.
In addition to the items listed for the Procurement Analyst, the Senior Procurement Analyst: Hiring Salary Range $81,077 - $90,000
• Conducts procurements with a dollar threshold of $250,000 and more.
• Serves as the back-up to the Procurement Manager and may act in their absence to include responsibilities outside of the procurement process (e.g., facilities and security related matters).
• Uses expert knowledge of the procurement evaluation and selection process and manage the process for high value/high risk projects.
• Collaborates with Policy, Planning and Compliance to negotiate contract changes and contract amendments.
• Recommends revisions to policies, procedures and standard business practices to enhance the effectiveness and efficiency of department operations.
• Assists with training new and existing Procurement team members.
• Creates, maintains and presents reports on Procurement matters.
Minimum Qualifications
Procurement Analyst Qualifications:
• Bachelor’s degree from an accredited college or university.
• Three (3) years of public procurement experience or an equivalent combination of education and experience.
Virginia Contracting Officer (VCO), Certified Professional Public Buyer (CPPB) or other equivalent certification required within two years of employment.
Senior Procurement Analyst Qualifications:
• Bachelor’s degree from an accredited college or university.
• Five (5) years of progressively responsible complex procurement including the use of Competitive Negotiation (RFP), Competitive Sealed Bidding (IFB), Sole Source procurement methods or an equivalent combination of education and experience.
Virginia Contracting Officer (VCO), Certified Professional Public Buyer (CPPB) or other equivalent certification required within two years of employment.
Additional Considerations
Applicants with a current VCO certification preferred.
Excellent technology skills to proficiently use typical business software, VRS systems and applications.
Ability to communicate complex information clearly and accurately orally and in writing; excellent organizational skills and attention to detail; interpret and apply policies and procedures in a time-sensitive manner. Proficiency in using office automation tools, including the Microsoft Office Suite, and automated procurement systems. Ability to work independently with minimal supervision and as part of a team. Ability to accurately understand, interpret and apply complex public procurement laws, policies and processes. Ability to establish and maintain professional work relationships with internal and external stakeholders.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Human Resources
Email: careers@varetire.org
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
