Office Manager

AEW Capital Management • Full-time • Boston, MA, US • $90k - $110k / year • 3w ago

Main Purpose of the Role

We are seeking a highly organized and proactive Office Manager to oversee all aspects of AEW Capital Management’s 250-person, Boston office operations. This person in this role ensures the smooth functioning of our office and provides a welcoming and efficient work environment for employees and visitors. The ideal candidate will be a detail-oriented professional with great organizational and problem-solving skills.

Responsibilities

Office Operations & Administration:

Manage office supply inventory, procurement, and vendor relationships.
Supervise office maintenance, repairs, and facility management in collaboration with building management.
Coordinate office layouts, seating assignments, and space planning.
Ensure compliance with workplace safety regulations and best practices.

Employee Support:

Serve as the primary point of contact for office-related inquiries and concerns.
Manage the transit & parking programs via Edenred platform.
Assist in onboarding new employees, ensuring they have the necessary resources and workspace.
Manage office access and security, including key card distribution and visitor protocols.

Administrative & Financial Oversight:

Develop and manage the office operations budget, ensuring cost-effectiveness.
Process invoices, purchase orders, and expense reports related to office operations.
Negotiate contracts with vendors, service providers, and office suppliers.

Skills/Experience Required

Bachelor’s degree in Business Administration, Management, or a related field preferred.
5+ years of experience in office management or administrative leadership in a corporate setting.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite
Experience managing budgets and negotiating contracts.
Ability to handle confidential and sensitive information with discretion.
Problem-solving mindset and the ability to work independently.

AEW Capital Management is an affirmative action-equal opportunity employer.