About The Role
Responsible for key roles in planning, coordination and execution of high level events with high profile clients. Independently coordinate and execute smaller programs 10 – 50 attendees with minimal supervision. Seeking an energetic individual who understands meeting and event planning logistics, the importance of providing exceptional client service, thrives in a fast-paced, dynamic environment, and expects excellence out of themselves and those around them.
The Impact You'll Make
- Assist with the coordination of 1-1 meetings for conferences, which includes scheduling and inputting over 8,000 1-1 meetings annually for Capital Markets Conferences.
- Assist with the coordination of larger events, including meeting logistics, blocking meeting space, room set-up, menus, audio visual, participant travel and reviewing banquet event orders.
- Prepare & distribute multiple registration reports for events, i.e. attendance, rooming lists, travel manifests & activity manifests.
- Create & maintain the conference website at www.bairdconferences.com.
- Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
- Work with marketing and internal clients to prepare communication materials for various events, including invitations, brochures, signage, etc.
- Independently coordinate smaller events, 10 – 50 attendees from conception to completion, including venue recommendation, correspondence, registration system, follow up materials and on-site details.
- Create cost proposals/budgets and recaps for conferences and special events.Research, analyze and prepare suggested venues for various events around the country, i.e. golf courses, restaurants, hotels & private venues based on the details of the program, number of attendees, type of event and desired outcome.
- Responsible for proofing conference and special event marketing materials which includes announcements, invitations, signs and event programs.
- Work with travel department to determine air and ground transportation needs for programs.
- Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
- Responsible for additional projects as assigned by Director of Corporate Events.
What You'll Bring To Baird
- Bachelor’s degree in Marketing, Business, or Communications. 3+ years in meeting planning preferred. Financial Industry experience preferred.
- Exceptional computer skills including Word, Excel, Access, and Outlook. Experience using mail merges, creating graphics and utilizing databases is required. Ability to learn specific industry software.
- Excellent grammar, editing and proofing skills required. Attention to detail a must.
- Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
- Strong commitment to provide exceptional customer service.
- Excellent organizational skills – ability to prioritize daily workflow to effectively meet deadlines.
- Self-starter – ability to work independently in a fast-paced team environment with minimal supervision.
- Ability to travel approximately 20% - possibly up to one week at a time.
Compensation And Total Rewards Program
- $63,400 - $85,000 annual salary range
- Bonus potential up to 20% of base salary
- Compensation and bonus are commensurate with location, experience, performance and/or firm profitability
- Check out our Total Rewards at Baird, which is a summary of our benefits and compensation
