Dimensional's Legal division is an in-house team of client-focused attorneys, paralegals, and legal assistants who partner with internal and external teams to help provide legal expertise across business functions, legal systems, and jurisdictions.
The Legal Assistant will be responsible for providing administrative and clerical support to the General Counsel, who is a member of Dimensional’s Executive team, as well as support to the Chief of Staff & Head of Legal Operations.
Responsibilities:
- Manage quarterly board meeting logistics, which includes organizing events arrangements for onsite meetings with support of the Events team, coordinating with the technology team for virtual components, working with paralegals and attorneys to ensure board materials are prepared and uploaded to Directors in a timely and efficient manner, and interacting with board members to assist with any travel, accommodation, or other concerns as needed.
- Assist with preparing, revising, and compiling copies of materials for meetings and records.
- Navigate the Legal group’s document management system, take document revisions and redline to show changes, and file signed documents and letters.
- Manage calendars proactively, including coordinating schedules with other staff for Board and senior executive meetings.
- Serve as an administrator for the legal spend management system, which may include coordinating with outside firms and internal partners to open new vendor and matter entries; assessing invoices according to standard billing guidelines; processing allocations to internal matters for cost tracking and reporting; and replying to vendor requests as needed.
- Track and keep a record of company contracts, policies and agreements.
- Prepare documents for various committee meetings.
- Answer calls and receive correspondence, schedule travel arrangements, and prepare expense and other required intercompany reporting.
- Assist with planning and execution of department team events as needed.
Qualifications:
- Minimum of 5+ years of direct work experience working at a law firm, or supporting senior attorneys, executives, or boards of directors.
- Bachelor's degree required.
- Experience with online expense reporting, travel booking, legal spend management, document management, and Board materials systems preferred.
- Demonstrates excellent attention to detail.
- Appreciates the importance of taking appropriate care of privileged and confidential matters.
- Self-starter who can manage multiple time-sensitive projects and meet deadlines.
- Strong time management, organizational, and communication skills (verbal and written).
- Able to work productively in a team environment; experience with a hybrid office and work-from-home environment preferred.
- Technical fluency, including proficiency with Microsoft Office Suite & other legal technology (ebilling, legal document repository, etc.), as well as a willingness & ability to learn and adapt to new technologies.
#LI-Hybrid
