This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, phone work and client interaction.
Primary Responsibilities and/or Essential functions
- Coordinate complex, senior-level internal/external meetings and conference calls
- Handle a high volume of phone calls
- Respond and follow up on client requests
- Maintain complex and detailed calendars and prioritize meeting requests and related logistics
- Coordinate a high volume of domestic and international travel arrangements and process business requests
- Proofread and revise documents as requested
- Enter attorney’s time via 3E
- Create, revise and format legal documents, spreadsheets and presentations
- Conduct internet research as directed by attorneys
- Establish and maintain paper and electronic files
- Interface and establish ongoing positive business relationships with clients
- Any additional responsibilities as required by management
Knowledge, Skills & Abilities
- 5+ years of experience in a support capacity within a law firm, other legal or similar environment
- Ability to maintain confidentiality
- Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys
- Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations
- Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities
- Excellent written and oral presentation skills; strong attention to detail
- Team player; works well under pressure
- Demonstrate proficiency in all basic, advanced and legal specific applications
- Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others
- Self-starter who can manage competing priorities
Education/Certifications
Estimated salary range is $100,000 - $120,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.
