The SEI Luxembourg team (“SEI Lux”) is seeking a Corporate Specialist. SEI Lux provides domiciliation services to Luxembourg domiciled funds ensuring that the funds are managed in compliance with regulatory requirements and funds’ constitutional documents along with Fund Administration and Depositary services. The Specialist will liaise with Investment Managers, Global Custodians, Prime Brokers, and Administrators on an ongoing basis. The individual must be self-motivated, goal orientated and can manage multiple tasks concurrently and within predetermined deadlines. This position reports to the Managing Director and is an opportunity for a suitable candidate to gain exposure to all areas of corporate, depositary, and fund administration with a leading global service provider. This position may be eligible to be performed in a hybrid fashion (in the office 3 or more days/week, and from a home office up to 2 days/week), within any applicable tax and social security limits for cross-border work.
What you will do:
The candidate will be required to work both independently and as part of a team to ensure that SEI and its clients are in full compliance with regulatory requirements. Specific responsibilities include but are not limited to the following:
Corporate Responsibilities:
Reviewing Board composition and substance requirements, collecting and monitoring KYC documentation of corporate directors, shareholders, UBOs and preparing documents for registering a director with regulators (if applicable).
Concerning Board Meetings: prepare meeting materials, templates, drafts, and review of corporate documents (agendas, convening notices, board packs, minutes). Prepare legal documents, e.g., resolutions per stakeholder’s request or legal requirements.
Concerning transactions: coordinate with external counsel regarding entity setup, dissolution, coordinate with notary and Luxembourg regulators.
Preparation and filling of documents at RCS, and CSSF (if applicable).
Providing support to the auditors, compliance department, and external stakeholders (e.g. AIFM, Fund Admin, Depositary).
Prepare and maintain Shareholder Registers
Reviewing and assessing the financial situation of the funds
Monitoring updates of mandates with CSSF (when applicable).
Monitoring the life cycle of Fund extension of investment periods/maturity dates and liquidation of the Fund.
Responsible for collecting different legal and corporate documents from the relevant managers or legal representatives of the funds.
Administrative tasks:
Archiving all relevant legal and corporate documents and liaising with the Client/Fund Administrator team to provide final executed documents to ensure that the fund’s books and records are always up to date.
Assisting in organizing the quarterly and ad-hoc board meetings, scheduling the annual plan for the board meetings, managing managers' availability, book meeting rooms locally, assess catering needs and any other supplies relevant for the good run of the meetings.
Processing/forwarding (as required) formal correspondence received at the registered office – including RCS and Tax Authority correspondence, bank statements and fund transaction/vendor correspondence addressed to the client.
Reviewing of procedures, checklists, KPIs, and Operating Memorandum (when applicable).
Monitoring completion of KPIs.
Ad-hoc tasks / projects as required.
What we need from you:
Possess a track record of success as an experienced corporate secretary (minimum 5 years of experience desirable), ideally focused on alternative funds, or related business within the financial services industry.
Possess a strong understanding of the Luxembourg laws and regulations.
Ability to independently manage multiple projects and deadlines to meet strict deadlines, prioritizing work and maximizing efficiencies to manage time.
Business Fluency in English
P.C. proficiency, particularly with Microsoft Excel and Word.
What we would like from you:
Project management experience, including strong organizational and administrative skills.
Knowledge of Anti-Money Laundering requirements
Initiative and ownership of assigned deliverables and responsibilities
Excellent interpersonal and customer service skills
Keen critical thinking, analysis and problem solving skills
Fluency in foreign language (both written and verbal) an advantage
Someone who will embody our SEI Values of courage, integrity, collaboration, inclusion, connection and fun. Please see our website for more information. https://www.seic.com/
About SEI® & SEI Lux:
SEI (NASDAQ:SEIC) delivers technology and investment solutions that connect the financial services industry. With capabilities across investment processing, operations, and asset management, SEI works with corporations, financial institutions and professionals, and ultra-high-net-worth families to help drive growth, make confident decisions, and protect futures. As of June 30, 2024, SEI manages, advises, or administers approximately $1.5 trillion in assets. For more information, visit seic.com. SEI Investments - Luxembourg S.A. (“SEI Lux”) is SEI’s Luxembourg-based European subsidiary, a specialized PSF, authorised and regulated by the Commission de Surveillance du Secteur Financier (“CSSF”) (B257752), providing administrative and transfer agency services to Luxembourg investment funds.
SEI is an Equal Opportunity Employer and so much more:
SEI is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.
We recognize that our people are our most valuable asset and are (literally) invested in your success we know that a healthy, happy and motivated workforce is key to our continued growth. We are focused on ensuring a healthy work-life balance. We are a technology and asset management company, delivering on our promise of building brave futuresSM—for our clients, our communities, and ourselves. Come build your brave future at SEI.
Note:
This position will require a successful background check, including employment verification, education verification and criminal history review once an offer has been extended and accepted.
SEI’s competitive advantage:
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a comprehensive care for your physical and mental well-being, strong retirement plan, tuition reimbursement, hybrid working environment, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
We are a technology and asset management company delivering on our promise of building brave futuresSM—for our clients, our communities, and ourselves. Come build your brave future at SEI.
SEI is an Equal Opportunity Employer and so much more…
After over 50 years in business, SEI remains a leading global provider of investment processing, investment management, and investment operations solutions. Reflecting our experience within financial services and financial technology our offices encompass an open floor plan and numerous art installations designed to encourage innovation and creativity in our workforce. We recognize that our people are our most valuable asset and that a healthy, happy, and motivated workforce is key to our continued growth. At SEI, we’re (literally) invested in your success. We offer our employees paid parental leave, back-up childcare arrangements, paid volunteer days, education assistance and access to thriving employee networks.
SEI is an equal opportunity / affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.
