Accepting internal candidates at this time. Deadline for internal candidates to apply is Monday, January 13, 2025
The Treasury Specialist possesses and has demonstrated the proficiency required for all aspects of the Senior Accounting Clerk role and is required to deliver more complex services directly to customers. The Treasury Specialist will train, assist, and review the daily workflow of the Senior Accounting Clerks. This position is responsible for performing (QA) reviews, conducting training, reviewing, and updating procedures and assisting the Senior Accounting Clerks with their daily workflow, when needed. The position will represent the Unit in the Horizon Project. The individual assignments of this position will differ depending on the needs of the Treasury Unit.
Essential Duties and Responsibilities
- Perform daily quality assurance (QA) reviews of the Senior Accounting Clerks' tasks to ensure quality, accuracy, and timeliness. This includes conducting research and reviewing benefit payment instructions, deduction institution information updates, cash receipts, and benefit payment disbursements and replacements.
- Perform level one quality assurance (QA) reviews of employer EFTS enrollments that are input by Senior Accounting Clerks.
- Support of the Treasury Unit processes in the implementation of the Horizon Project by attending meetings, performing User Acceptance Testing (UAT), assisting with development of written procedural manuals, and assisting with training staff on the new system.
- Process and respond to member and employer inquiries concerning retirement payments and deductions.
- Process all complex pension instructions. These include but are not limited to: Doyle Rowe, IDPH, QILDRO, Tax Levy, Child Support, Power of Attorney and Fiduciary matters.
- Provide support to the Senior Accounting Clerks staff to assist them with resolution of all system work queues. Answer questions about member benefit payment processing and interpretation of policies.
- Investigate complex member and employer issues and provide recommendations and explanations to the team.
- Train the new Senior Accounting Clerks. Assist with conducting training overview sessions with the Unit staff.
- Make process improvement suggestions to streamline Treasury functions.
- Daily processing and auditing duties include:
- * Analysis of member and employer submitted requests including review of forms, payments, and support documents.
- * Knowledge of benefit types by number, IMRF policies, legal rulings, and procedures, and of the Illinois Pension Code Statutes, as they relate to the Treasury functions.
- Review and update procedures related to Treasury Unit processes.
- Assist the Unit in analyzing payment run exceptions and suspensions.
- Request and follow-up on death certificates with the Pension Benefit Information (PBI) vendor. Provide the invoices relating to the requests to the Internal Audit Department.
- Review work queues and process changes as needed.
- Request, review, and mail option plan reduction letters and expiring exclusion letters sent to annuitants.
- Review and update deduction instructions in system for members' who receive Excess Benefit payments.
- Review the weekly National Changes of Addresses (NCOA) reports. Update members' records when needed.
- Review and process the Blind Mailings requests.
- Process Weekly Positive Pay File Submission/Admin Checks
- Process Foreign ACH and wire transfers on Northern Trust website
- Process manual benefit checks when needed. Change the disbursement status when checks have been negotiated when applicable.
- Update and maintain a log of all manual checks information.
- Process QILDRO payment adjustments.
- Process child support orders and tax levies.
- Process all payment instructions for the annual 13th benefit payment.
- Answer inquiries from the Internal Audit Department pertaining to the work and responsibilities of the Treasury Unit.
- Act as relief support during absences of other unit members.
- Prepare monthly stats for the Unit and provide data to the Financial Systems Administrator
- Perform other duties as assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Two years' experience as a Senior Accounting Clerk. Must have a history of meeting or exceeding performance standards.
- Must have excellent analytical skills and organizational skills; ability to work independently to meet deadlines; excellent interpersonal skills; proven proficiency in Excel and Word; strong working knowledge of Excel spreadsheets.
Salary range for this position is $54,448 - $57,700.
