Job Description
Provide support to the Legal Recruiting Manager and Director of Administration with the D.C. office’s legal recruiting efforts, including the summer associate program, law student, and lateral attorney recruitment. Assist with attorney professional development initiatives and office events.
Primary Responsibilities and/or Essential functions:
- Assist with planning and executing the summer associate program, including scheduling program events, orientation, and drafting materials/communications.
- Provide administrative support to practice groups, including monitoring summer associate assignment/evaluation processes, coordinating group meetings and trainings, social activities, and check in meetings with assignment coordinators and mentors.
- Attend summer associate events as needed.
- Serve as an ambassador of the Firm and build and maintain strong relationships with candidates, summer associates, law school career services, law student organizations, vendors, and diversity organizations, vendors, and Weil attorneys and staff.
- Coordinate and schedule interviews; gather feedback for lateral associates, judicial law clerks, 3rd year law students, and summer associate candidates; assist with travel arrangements for out-of-town candidates.
- Monitor DC Recruiting Inbox, flag emails of interest, and take appropriate follow up action.
- Maintain candidate records in the database (viRecruit) and track online applications.
- Assist with planning and staffing of recruiting receptions and events.
- Maintain inventory of recruitment marketing materials, promotional items, and department records.
- Coordinate DC attorney training programs in collaboration with Professional Development team; distribute attorney training materials, sign-in sheets and program evaluations.
- Track attorney mentoring budgets; assist with mentoring week activities and mentor pairings for associates and summer associates.
- Coordinate with Weil-NY to ensure NY CLE is granted for NY admitted attorneys.
- Handle approval process of Virginia CLE credit for VA admitted attorneys.
- Update the DC Event and Legal Recruiting Calendars, tracking RSVPs.
- Assist in coordinating periodic office events for attorneys, practice groups, office Happy Hours, Women@Weil events, office fundraisers, and other events as they arise. Responsible for attending, setting-up and closing events, as requested.
- Handle expense reimbursements, reconciliation, and invoices.
- Any additional responsibilities as required by management.
Knowledge, Skills & Abilities:
- 1+ years of experience in legal or campus recruitment for professional services or Big Law.
- Strong organizational skills with the ability to manage multiple projects under tight deadlines and within budget.
- Self-starter; ability to remain self-directed and self-motivated.
- Ability to work well in a team atmosphere.
- Flexibility to work overtime and travel as needed (especially during the summer).
- Excellent time management and prioritization skills, and attention to detail.
- Excellent MS Office skills.
- Familiarity with viRecruit and Chrome River preferred.
- Make appropriate and timely decisions within area of responsibility.
- Excellent written and verbal communication skills; actively listen and respond to the needs of others.
- Ability to handle confidential material with discretion.
Education/Certifications:
- Bachelor’s degree required
Estimated salary range is $60,000 - $65,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.
