Agency: Teachers' Retirement System of the State of Illinois
Closing Date/Time: 03/28/2025
Salary: $56,940-72,883
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Job Summary
Under the supervision of the Purchasing Manager, the Procurement and Support Specialist assists with determining and administering agency policy and procurement functions, including travel policies and procedures. The Procurement and Support specialists also serves as a liaison between agency departments, the Purchasing Manager and the Procurement and Contract Committee. This position collaborates closely with department personnel to ensure compliance with relevant rules and policies. Additionally, it supports the System’s procurement functions including drafting and reviewing Requests for Quotations and selecting of qualified bidders. The incumbent must stay up to date with TRS rules and policies, as well as relevant policies and regulations from external state agencies. They will serve as the System’s assistant travel coordinator, responsible for assisting in drafting updates, maintaining the TRS Travel Policy, and communicating any policy changes to TRS department travel coordinators.
Essential Functions
- Process purchasing functions, including reviewing requisitions, preparing and creating purchase orders, and resolving purchasing discrepancies.
- Assist all TRS departments with coordinating, planning and completing all purchases. Initiate credit card usage when necessary. Support TRS procurement functions including research, preparation, and issuing Requests for Quotations, and selecting qualified bidders.
- Assist Purchasing Manager with preparing Contracts, Invitations to Bid and Requests for Proposals
- Compile and distribute Procurement and Contract Committee meeting packets. Record minutes during meetings. Serve as the primary backup to Purchasing Manager leading the Procurement and Contract Committee meetings.
- Serve as the System’s assistant travel coordinator, including working with the Governor’s office of Management and Budget, updating the TRS Travel Policy, conducting annual Travel Coordinator training, responding to travel questions from employees, ensuring that proper internal forms are completed, reviewing and approving staff travel requests, and coordinating the travel-related duties with the Purchasing Manager.
- Maintain knowledge of rules and policies affecting assigned areas, especially TRS policies and procedures as well as the rules and policies of the Illinois Office of the Comptroller and Governor’s Travel Control Board.
- Partner with the TRS Accounting department on vendor invoice discrepancies.
Essential Functions Continued
- Provide administrative support to the Purchasing Manager
- Assist in analyzing and reporting expenditure utilization for minority, women, veteran and disabled-owned vendors. Assist in maintaining and updating the TRS Signatory Authorization Matrix.
- Maintain good working relationships with staff and vendors. Provide information and documentation to internal and external auditors as required or requested.
- Maintain records and prepare various reports relating to purchasing and travel.
- Perform other duties as assigned.
Knowledge, Skills and Abilities
- Attention to detail and accuracy
- Demonstrates strong analytical and problem-solving skills
- Demonstrates exceptional organizational and time management skills
- Demonstrates excellent written and verbal communication skills.
- Proficiency in office software (e.g., Microsoft Office Suite)
Minimum Requirements
- An associate degree in accounting, finance, business administration or related field, preferably with courses in public or business administration; OR four (4) years of relevant experience in lieu of a degree.
- Experience in procurement, finance or accounting in the public sector is preferred.
- Experience using an Enterprise Resource Planning (ERP) or electronic procurement system is preferred.
Benefits
- State, health, dental, life, and vision insurance
- 12 vacation, 12 sick, and 3 personal time days of compensated time
- Teachers’ Retirement System Pension
- Deferred compensation plan
Work Hours: 8:30am - 4:30pm
Work Location: 2815 W. Washington St., Springfield, IL 62702-3397
Agency Contact: cwalls@trsil.org
Posting Group: Fiscal, Finance & Procurement
Agency statement: TRS provides retirement benefits for teachers who are employed by all Illinois public common and charter school districts located outside the city of Chicago. The Illinois Pension Code contains the laws relating to our creation, benefits, and administration
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
