Objectives of this Role
- Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads
- Assist and communicate with executives in decision-making, program management, and initiative implementation
- Review, design, and execute on improvements to org structure, find knowledge and skills gaps and help address them
- Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
- Steer Alpha Platform’s internal narrative, ensuring our strategy and values are clear and resonate throughout the organization
- Enhance engagement and connectivity within Alpha Platform
- Drive event strategy to ensure best in class experiences, meetings, conferences and recognition events for executives and colleagues across the company
- Daily and Monthly Responsibilities
Administration
- Working with Executive Administrators, help oversee daily operations through collaboration with senior management and department leaders, performing an array of high value administrative tasks including travel preparation and meeting agenda planning.
- Provide analysis, align efforts across Alpha Platform, manage high priority initiatives and foster collaboration among key stakeholders as defined by the CEO
- Run Executive, Management and Operating Committee meetings; organize content and conduct follow-ups.
- Attend meetings and participate in projects with, or on behalf of, the CEO; manage pre-work, coordinate deliverables, facilitate meetings; and drive accountability for follow-through following those meetings
- Develop and track goals, success metrics, and reporting for ongoing projects, ensuring long-term value creation
- Review briefings, presentations, and reports for both internal and external meetings prepared on behalf of Alpha Platform or the CEO
- Prepare of content for Town Halls, Client Advisory Boards and other client and internal events.
- Operational Efficiency;
- Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications
- Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects
- People
- Serve as liaison between staff, executives, senior leaders and CEO, regarding company climate, employee well-being, project updates, proposals, and planning.
- Keep Alpha Platform informed, engaged, and inspired and ensure that employees understand the rationale behind decisions
- Assist the COO Department with onboarding new hires; focusing on the employee experience and collaborate to address and resolve all employee concerns.
- Work with HR, Management Team and Talent Committee on Employee Engagement initiatives.
- Work with Client Management on Client Engagement Surveys and resulting action items.
- Internal Communications
- Serve as the point of contact for high-priority internal communications from the CEO team, ensuring clarity and consistency
- Assess and enhance channels, tools, and processes for effective information sharing and gathering feedback
- Collaboration with various stakeholders to create impactful communications that resonate with employees across Alpha Platform
- Develop engaging communications for internal audiences, including messaging for leadership and highlighting the impact of colleagues’ work
- Develop proactive and reactive internal communication strategies and materials
- Events
- Lead corporate events, including internal and client events with direct oversight of the events team
- Ensure the quality of all events including content, venue, logistics whilst adhering to a budget
- Strategize and partner with key executives and leaders throughout Alpha Platform to develop events that meet strategic objectives and ensure flawless execution
- Ensure execution of event by managing staff, coordinating logistics, delegating task and monitoring budget
- University Programs
- Closely partner with Early Careers & Talent Pipelines to support the design and implementation of student and/or early career program offerings
- Help support the expand internships across Alpha Platform into new departments and regions
- Skills and Qualifications
- Third level qualification in Business Administration or similar field
- 7+ years in a business or executive management role
- Proven experience organizing and directing multiple teams and departments
- Excellent communicator in written and verbal form
- Extremely versatile, dedicated to efficient productivity
- Strategic thinker with ability to identify issues and offer creative solutions
Salary Range
$170,000 - $267,500 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Job Application Disclosure
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
State Street's Speak Up Line
Job ID: R-766829
