Summary:Performs a variety of tasks in conjunction with the daily facilities operations of the business. This position ensures that all facilities related tasks at the location are completed in a timely manner, restocks break room and copy room supplies, identifies repairs and maintenance, has the ability to trouble shoot, office services assignments such as mail, office supplies and print jobs, and supervises projects, coordination with the building and backs up team as needed.
Primary Responsibilities:- Provides location service and backup for all facilities services such as mailroom, print shop, catering and building maintenance as needed.
- Provides assistance during setup/breakdown of events. (To include the collapsing and resetting of movable walls and room partitions.) Works with the catering company and building management to facilitate food and beverage service for the event as needed.
- Purchases supplies for the location as required. Schedules and manages vendors when necessary.
- Tracks the popularity of pantry goods for each floor and adjusts as necessary; ensures a continuous rotation of catering supplies, pantry/coffee station supplies, snacks and beverages.
- Coordinates coffee set up which includes brewing coffee and stocking and maintaining coffee supplies.
- Identifies aspects of the facility that needs repaired and maintenance including but, not limited to furniture, interior finishes, and general repairs.
- Assists the Human Resources department with various administrative tasks, including onboarding and offboarding associates in the NY office, and supporting HR-related events.
- Maintains location files including contracts, vendor log, and COI’s. Communicate
- Manages the location floor plans and nameplates updating with new hires and terminations. Posts location floor plans on the Intranet.
- Furniture relocation setting up tables and chairs for events
- Performs related duties and responsibilities as assigned.
Preferred Qualifications: - High school diploma or equivalent required. (College or Facility Management Professional training preferred.)
- At least 3 years of facilities or administrative experience.
- Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
- Strong proofreading and editing skills with an attention to detail.
- Strong business vocabulary, grammar, and effective communication skills.
- Must be able to work independently with little supervision.
- Computer proficiency in Microsoft Word, Excel, Outlook and Internet Searching techniques with the ability to quickly learn other programs.
- A valid State issued (NY, NJ, CT) driver’s license preferred.
- Minimal travel to other locations may be required.
- Must be physically fit to perform tasks as outlined in this job description. Needs to be able to climb ladders, lift at least 50 pounds and work in a variety of temperatures. Must be able to work in a high-pressure environment and be able to prioritize and adjust priorities quickly.
For NY applicants only: The expected annual base salary range for this position is $45,000 - $65,000. The selected candidate salary is based on numerous factors such as, but not limited to work experience, relevant education, qualifications, certifications, skill level, and geographic location. This is the current estimate of the base salary range intended for this role at the time of this posting. The base salary range may be modified in the future.
Calamos offers a comprehensive benefits package, including health and welfare benefits (medical, dental, vision, flexible spending accounts, and employer-paid short- and long-term disability), retirement benefits (401(k) and profit sharing), paid time off, paid parental leave, and other well-being benefits.
