Internal applicants must apply by Friday June 20th
Assist in the coordination, implementation, processing and troubleshooting for financial data, software and processes as directed by the Chief Financial Officer and working alongside the Financial and Operations Analysts. Assist the Analysts to utilize the financial software products used at IMRF for reporting purposes.
Assist with the formulation of the annual budget, monitoring the annual budget; assist with preparation of ACFR, PAFR, review of monthly J/E’s, monthly budget analysis, and year end close. Stay informed about tax law changes and GASB pronouncements. Assist in handling miscellaneous special projects assigned.
Essential Duties and Responsibilities
Include the following. Other duties may be assigned.
A) Assist in consolidation and analyst of financial data for reporting purposes
- Review monthly financial statements, journal entries, and reports.
- Development, maintenance, and documentation as it relates to tax matters, new legislation, or other special situations.
- Software for future releases. Determine the auditing steps and internal controls required.
- Planning and coordination of the system procedural changes.
- Assist in reconciling and analyzing data to ensure compliance with generally accepted accounting principles and standards, the Illinois Pension Code, Internal Revenue Code, other legal and reporting requirements.
- Assist in preparation of annual reports including Projection Report, CEM Benchmarking cost allocations, OPEB reporting and IDOI annual and bi-annual reporting.
- Assist in preparation of the Annual Comprehensive Financial Report, SOC 1 Type 2 report, various audits and year end close.This includes Asset Listing Addendum, GASB 68 Schedule of Changes in Fiduciary Net Position by Employer Report and audit, SOC-1 Type 2 Report and audit Workpapers, Annual Budget process, Employer Rate Meetings data, and special projects and/or committees as required.
- Monitor current trends in financial reporting and pension administration to develop improvements to IMRF’s’ efficiency and productivity, as well as expand services to members and employers. Assist in proposing, implementing, and monitoring new services to members and employers. Recommend changes to existing systems. These suggestions will be reflected in IMRF’s Strategic Plan, Operational Goals and annual objectives.
- Assist in implementation of new GASB pronouncements and GFOA and AICPA as well as other best recommended practices.
- Assist in research, verification and reconciliation of all payments. Determine if payments are accurate, timely and posted corrected to the general ledger.
- Assist in research, verification and reconciliation of all employer and member receipts. Determine if receipts are accurate, timely and posted corrected to the general ledger.
B) Assist in the development, documentation, and maintenance of financial systems, policies and procedures:
- Review and document current department procedures related to financial reporting through discussions with department and other staff as necessary. Identify strengths and weaknesses of current and new systems.
- Provide documentation to flowchart and verify calculations (including sample calculations in spreadsheets) as required. Assist in verification of inputs, processing steps, fields (data) required, reports and forms. Assist in documenting audit steps and internal controls required to protect IMRF data.
- Develop and document procedures based on Board policies and the Illinois Pension Code.
- Assist in compilation financial policies, internal control procedures and fraud prevention procedures. Determine if accounting policies and review procedures are adequate. Communicate with the Internal Audit as needed.
- Identify internal control weaknesses and implement corrective measures as they relate to the assigned operational units in accordance with internal auditing best practices and procedures.
- Assist in planning and coordinating implementation and data conversions for accounting systems.
- Document procedures, prepare user manuals and train users.
- Reports – identify and resolve system errors and adjusting records for situations that systems cannot process correctly. Issue correspondence to explain necessary fixes or workarounds.
C) Assist in providing staff assistance in answering members and employers questions as deemed necessary by the Chief Financial Officer or the Analysts. Provide the answers via phone and written correspondence to IMRF members, annuitants and employers and their auditors. Stay current and informed on taxes, tax change issues, GASB pronouncements and AICPA prospective changes.
D) For the above items specifically and IMRF in general, assist to keep IMRF publications up to date and help inform members, annuitants, employers and staff through written procedures.
E) Assist other employees as deemed necessary by the Chief Financial Officer. This could entail writing or helping create necessary spreadsheets, write reports, letters or database applications for or from the financial systems.
F) Assist with daily processing of transactions including:
- All disciplines of finance, accounting and internal controls
- Review impact of possible financial impact of legislative changes
G) Other duties as assigned.
- Be the back up to the following processes:
- Annual increment –review and approve the processing of the 3% annual member increment. Reviews members with large monthly pensions to determine if they exceed IRS sec. 415 limits.
- Supplemental Benefit Payment (13th check) – review the processing, calculate the percentage, and coordinate the processing with treasury and IS. Work with Communications for inserts and other correspondence.
- Annual asset listing for the financial statements.
- Review of tier two wages and send notices to employers and members when wages approach the annual limit
Supervisory Responsibilities
This job has no supervisory responsibilities. Reports directly to Chief Financial Officer.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience Required
·Bachelor’s degree from a four-year college or university with a concentration in a business-related field.
·CPA required (must be active/registered)
§Familiarity with the operations of large public employee pension systems is preferred.
§Must possess strong communication skills and Excell skills, including the ability to prepare concise and well written reports and correspondence.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Benefits and Salary
The expected annual salary range for this role is $69,560 - $73,733. Please note the salary information is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. The range listed is just one component of IMRF's total compensation package for employees.
Other factors include the following benefits:
·Pension, death, and disability benefits as a member of IMRF
·Generous insurance benefits, including medical and dental
·35-hour base work week, Monday-Friday. Ability to work one day remote, per week, after 6 months of hire.
·Paid vacation, paid sick, 12-13 paid holidays and 2 personal days
·Tuition reimbursement
·Business casual attire
