Internal Applicants must apply by 7/8/2025!
SUMMARY
Responsible for daily sorting, delivery and posting of incoming and outgoing mail.Also responsible for delivery of expedited mail, inter-office mail as well as supplies and plans and coordinates work and produces all in-house printed material.Maintain numerous recordkeeping logbooks and operates and maintain all in-house networked copier/printers, analog copiers as well as fax machines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Sort and deliver incoming mail
- Prepare and post outgoing mail using mail processing machine
- Pick up and deliver inter-office mail and packages
- Operate the following machinery: folder, folder-inserter, mail meter and letter opener.
- Deliver and prepare special mailings, overnight packages, certified mail, and accountable mail
- Distribute supplies and verify and deliver purchase order items
- Maintain computerized accounting system including mail expenditures for internal reports
- Perform duties and special projects as assigned by the Records Supervisor/Office Services Manager
- Schedule and coordinate the completion of printed material including booklets and bound reports
- Operate the high-speed copier using digital technology
- Maintain all copiers (digital and analog) throughout IMRF, requesting service calls when needed
- Meet with staff and managers to plan copy work and determine priorities
- Track inventory of all paper and order supplies as needed
- Track usage and repair history on all copiers, fax machines and bindery equipment.
- Communicate verbally and through written copy orders, provided by requester, in order to determine and meet deadlines for jobs
- Monitor the performance of temporary workers on large scale bindery jobs. Assess project size to determine staffing needs.
- Work with vending machine vendor in reporting issues and request new items
·Enter work order tickets for Lights, roof leaks, heating and cooling, washroom issues, cleaning requests etc. daily.
·Request Padded elevators, time of delivery, and proof of Certificate of Insurance of company delivering as required
·Monitor the track-it system as a back up to the Office Services Manager and respond to Track It tickets placed by staff
·Assist the Office Services Manager with possible tenant improvement projects and capital projects
·Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid driver’s license
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) and six months to one-year related experience.
Valid driver’s license.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.Ability to speak effectively before groups of members/employers or employees of organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel.The employee frequently is required to walk and reach with hands and arms.The employee is occasionally required to stand; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.The employee is regularly required to lift and/or move up to 10 pounds; frequently lift and/or move up to 50 pounds; and occasionally lift and/or move up to 100 pounds.Specific vision abilities required by this job include close vision, color vision, and peripheral vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to moving mechanical parts.The employee is occasionally exposed to the risk of electrical shock.The noise level in the work environment is usually loud.
Benefits and Salary
The expected annual salary range for this role is $41,182.00 - $43,652.92. Please note the salary information is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. The range listed is just one component of IMRF's total compensation package for employees.
Other factors include the following benefits:
·Pension, death, and disability benefits as a member of IMRF
·Generous insurance benefits, including medical and dental
·35-hour base work week, Monday-Friday. Ability to work one day remote, per week, after 6 months of hire.
·Paid vacation, paid sick, 12-13 paid holidays and 2 personal days
·Tuition reimbursement
·Business casual attire
